Even in case you are using Microsoft Office 2010, Office 2007, or a newer version including Microsoft Office 365, it’s likely you have files created in Office 2003 or earlier. While you open any of these Word, Excel, or PowerPoint files from Microsoft Office, Compatibility Mode is turned on, and also you see [Compatibility Mode] within the title bar of the document window. Compatibility Mode ensures your files can still be fully edited by others who are using earlier versions of Microsoft Office though it’s possible you’ll now not want this backwards capability. What are your choices for working with these “older” but essential files in a newer version of Microsoft Office?

Options for Working with Office 2003 Files

No Changes. When you find yourself editing a file originally created in an Office 2003 program, you can continue to work in Compatibility Mode and save the file as normal without changing the file format. That’s, keep working with it and saving as earlier than; the file will not be automatically modified to a new version. These Office 2003 files can still be opened from Office 2010 or any earlier version.

Save As to Newest Version. It can save you any Office 2003 or earlier file as a Office 2007 or newer version. The Save As option is found under the Backstage View/File tab (Office 2010 and newer) or the Office Button (Office 2007). The downside is that unless you specify a special location or delete the older file, both files will remain in the same location but with totally different file extensions.

Convert to Newest Version. To take advantage of all the latest options in your current version of Microsoft Office, you possibly can convert a file to the appropriate Office 2010/2007 file format. For example, the Convert command in Microsoft Word converts and replaces a doc with the.doc format, and upgrades the file to the.docx format. The Convert option is recommended over Save As.

Methods to Convert a File to a newer Microsoft Office File Format

Changing your file provides you access to the new and enhanced options in Office 2016, 2013, 2010 or 2007 comparable to tables, expanded worksheets, and PivotTables in Excel, SmartArt and Picture Kinds in Word, and new graphics and transition options in PowerPoint.

To Convert a File:

From one in all your Microsoft Office programs (Word, Excel, or PowerPoint), open any file created in an earlier version of Microsoft Office.

In Office 2010 and newer: Choose the Backstage View (File tab) and select the Convert button from the Info tab. In Office 2007: Click the Office Button within the upper-left corner and choose Convert from the menu.

Next, you will see a program-specific prompt about the convert action. Navigate through your choices.

If the program would not close and reopen automatically, shut the file and reopen it to proceed using it with all of the available options in your present Office program. The converted file will open with the appropriate file extension. For instance, once you save an Excel 2003 file containing macros, it will normally be transformed as an Excel macro-enabled workbook (.xlsm extension).

Converted files are replaced with the up to date file and file format. The Convert command shouldn’t be available when a file is already saved with an Office 2010/2007 file format. Note: Before proceeding with the convert process, consider if you want to first backup your files.

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