Even in case you are using Microsoft Office 2010, Office 2007, or a newer model together with Microsoft Office 365, it’s likely you have files created in Office 2003 or earlier. When you open any of those Word, Excel, or PowerPoint files from Microsoft Office, Compatibility Mode is turned on, and you see [Compatibility Mode] within the title bar of the document window. Compatibility Mode ensures your files can still be absolutely edited by others who’re utilizing earlier variations of Microsoft Office although you may not need this backwards capability. What are your choices for working with these “older” however vital files in a newer model of Microsoft Office?

Options for Working with Office 2003 Files

No Changes. When you find yourself editing a file initially created in an Office 2003 program, you possibly can continue to work in Compatibility Mode and save the file as common without changing the file format. That’s, keep working with it and saving as before; the file will not be automatically modified to a new version. These Office 2003 files can still be opened from Office 2010 or any earlier version.

Save As to Newest Version. You can save any Office 2003 or earlier file as a Office 2007 or newer version. The Save As option is found under the Backstage View/File tab (Office 2010 and newer) or the Office Button (Office 2007). The downside is that unless you specify a unique location or delete the older file, both files will remain in the same location however with totally different file extensions.

Convert to Newest Version. To take advantage of all the latest options in your current version of Microsoft Office, you’ll be able to convert a file to the appropriate Office 2010/2007 file format. For instance, the Convert command in Microsoft Word converts and replaces a doc with the.doc format, and upgrades the file to the.docx format. The Convert option is advisable over Save As.

How one can Convert a File to a newer Microsoft Office File Format

Changing your file provides you access to the new and enhanced options in Office 2016, 2013, 2010 or 2007 akin to tables, expanded worksheets, and PivotTables in Excel, SmartArtwork and Image Kinds in Word, and new graphics and transition options in PowerPoint.

To Convert a File:

From considered one of your Microsoft Office programs (Word, Excel, or PowerPoint), open any file created in an earlier model of Microsoft Office.

In Office 2010 and newer: Choose the Backstage View (File tab) and select the Convert button from the Data tab. In Office 2007: Click the Office Button within the higher-left nook and select Convert from the menu.

Subsequent, you will see a program-particular prompt in regards to the convert action. Navigate by your choices.

If the program would not shut and reopen automatically, close the file and reopen it to continue using it with all of the available features in your present Office program. The converted file will open with the appropriate file extension. For instance, while you save an Excel 2003 file containing macros, it will usually be transformed as an Excel macro-enabled workbook (.xlsm extension).

Converted files are replaced with the updated file and file format. The Convert command just isn’t available when a file is already saved with an Office 2010/2007 file format. Note: Earlier than proceeding with the convert process, consider if you want to first backup your files.

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