Even if you’re using Microsoft Office 2010, Office 2007, or a newer version including Microsoft Office 365, it’s likely you might have files created in Office 2003 or earlier. If you open any of these Word, Excel, or PowerPoint files from Microsoft Office, Compatibility Mode is turned on, and you see [Compatibility Mode] in the title bar of the document window. Compatibility Mode ensures your files can still be fully edited by others who’re using previous variations of Microsoft Office though chances are you’ll now not want this backwards capability. What are your selections for working with these “older” however vital files in a newer model of Microsoft Office?

Options for Working with Office 2003 Files

No Changes. When you are editing a file originally created in an Office 2003 program, you can proceed to work in Compatibility Mode and save the file as usual without altering the file format. That is, keep working with it and saving as earlier than; the file will not be automatically modified to a new version. These Office 2003 files can still be opened from Office 2010 or any earlier version.

Save As to Newest Version. It can save you any Office 2003 or earlier file as a Office 2007 or newer version. The Save As option is found under the Backstage View/File tab (Office 2010 and newer) or the Office Button (Office 2007). The downside is that unless you specify a unique location or delete the older file, each files will remain in the identical location but with different file extensions.

Convert to Newest Version. To take advantage of all of the latest options in your current model of Microsoft Office, you can convert a file to the appropriate Office 2010/2007 file format. For example, the Convert command in Microsoft Word converts and replaces a doc with the.doc format, and upgrades the file to the.docx format. The Convert option is really helpful over Save As.

Find out how to Convert a File to a newer Microsoft Office File Format

Changing your file provides you access to the new and enhanced features in Office 2016, 2013, 2010 or 2007 akin to tables, expanded worksheets, and PivotTables in Excel, SmartArt and Image Styles in Word, and new graphics and transition options in PowerPoint.

To Convert a File:

From one in every of your Microsoft Office programs (Word, Excel, or PowerPoint), open any file created in an earlier version of Microsoft Office.

In Office 2010 and newer: Select the Backstage View (File tab) and choose the Convert button from the Data tab. In Office 2007: Click the Office Button in the upper-left nook and select Convert from the menu.

Next, you will see a program-specific prompt about the convert action. Navigate by your choices.

If the program doesn’t close and reopen automatically, shut the file and reopen it to continue using it with the entire available options in your current Office program. The transformed file will open with the appropriate file extension. For instance, while you save an Excel 2003 file containing macros, it will usually be converted as an Excel macro-enabled workbook (.xlsm extension).

Transformed files are changed with the up to date file and file format. The Convert command shouldn’t be available when a file is already saved with an Office 2010/2007 file format. Note: Earlier than proceeding with the convert process, consider if you want to first backup your files.

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