Even if you’re using Microsoft Office 2010, Office 2007, or a newer model including Microsoft Office 365, it’s likely you may have files created in Office 2003 or earlier. Once you open any of those Word, Excel, or PowerPoint files from Microsoft Office, Compatibility Mode is turned on, and you see [Compatibility Mode] in the title bar of the doc window. Compatibility Mode ensures your files can still be fully edited by others who are using previous variations of Microsoft Office although chances are you’ll no longer need this backwards capability. What are your choices for working with these “older” but vital files in a newer model of Microsoft Office?

Options for Working with Office 2003 Files

No Changes. If you end up editing a file originally created in an Office 2003 program, you’ll be able to proceed to work in Compatibility Mode and save the file as standard without changing the file format. That’s, keep working with it and saving as before; the file will not be automatically changed to a new version. These Office 2003 files can still be opened from Office 2010 or any earlier version.

Save As to Newest Version. It can save you any Office 2003 or earlier file as a Office 2007 or newer version. The Save As option is discovered under the Backstage View/File tab (Office 2010 and newer) or the Office Button (Office 2007). The downside is that unless you specify a distinct location or delete the older file, each files will remain in the identical location however with different file extensions.

Convert to Newest Version. To take advantage of all the latest features in your current version of Microsoft Office, you possibly can convert a file to the appropriate Office 2010/2007 file format. For instance, the Convert command in Microsoft Word converts and replaces a doc with the.doc format, and upgrades the file to the.docx format. The Convert option is really helpful over Save As.

The way to Convert a File to a newer Microsoft Office File Format

Changing your file offers you access to the new and enhanced options in Office 2016, 2013, 2010 or 2007 equivalent to tables, expanded worksheets, and PivotTables in Excel, SmartArt and Picture Kinds in Word, and new graphics and transition features in PowerPoint.

To Convert a File:

From one of your Microsoft Office programs (Word, Excel, or PowerPoint), open any file created in an earlier model of Microsoft Office.

In Office 2010 and newer: Select the Backstage View (File tab) and select the Convert button from the Info tab. In Office 2007: Click the Office Button within the higher-left nook and choose Convert from the menu.

Next, you will see a program-particular prompt in regards to the convert action. Navigate through your choices.

If the program does not close and reopen automatically, shut the file and reopen it to proceed using it with all the available features in your present Office program. The transformed file will open with the appropriate file extension. For example, while you save an Excel 2003 file containing macros, it will normally be transformed as an Excel macro-enabled workbook (.xlsm extension).

Transformed files are changed with the up to date file and file format. The Convert command is not available when a file is already saved with an Office 2010/2007 file format. Note: Earlier than proceeding with the convert process, consider if you want to first backup your files.

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