Even if you’re utilizing Microsoft Office 2010, Office 2007, or a newer version including Microsoft Office 365, it’s likely you’ve gotten files created in Office 2003 or earlier. When you open any of these Word, Excel, or PowerPoint files from Microsoft Office, Compatibility Mode is turned on, and also you see [Compatibility Mode] within the title bar of the doc window. Compatibility Mode ensures your files can still be absolutely edited by others who are using previous versions of Microsoft Office although you could not want this backwards capability. What are your decisions for working with these “older” but necessary files in a newer model of Microsoft Office?

Options for Working with Office 2003 Files

No Changes. If you find yourself editing a file initially created in an Office 2003 program, you possibly can proceed to work in Compatibility Mode and save the file as regular without altering the file format. That’s, keep working with it and saving as before; the file will not be automatically changed to a new version. These Office 2003 files can still be opened from Office 2010 or any earlier version.

Save As to Newest Version. You can save any Office 2003 or earlier file as a Office 2007 or newer version. The Save As option is found under the Backstage View/File tab (Office 2010 and newer) or the Office Button (Office 2007). The downside is that unless you specify a distinct location or delete the older file, each files will stay in the same location however with completely different file extensions.

Convert to Newest Version. To take advantage of the entire latest options in your present version of Microsoft Office, you’ll be able to convert a file to the appropriate Office 2010/2007 file format. For instance, the Convert command in Microsoft Word converts and replaces a doc with the.doc format, and upgrades the file to the.docx format. The Convert option is beneficial over Save As.

How to Convert a File to a newer Microsoft Office File Format

Converting your file provides you access to the new and enhanced options in Office 2016, 2013, 2010 or 2007 similar to tables, expanded worksheets, and PivotTables in Excel, SmartArtwork and Image Kinds in Word, and new graphics and transition options in PowerPoint.

To Convert a File:

From certainly one of your Microsoft Office programs (Word, Excel, or PowerPoint), open any file created in an earlier model of Microsoft Office.

In Office 2010 and newer: Choose the Backstage View (File tab) and select the Convert button from the Data tab. In Office 2007: Click the Office Button in the higher-left corner and select Convert from the menu.

Subsequent, you will see a program-specific prompt about the convert action. Navigate by means of your choices.

If the program would not close and reopen automatically, shut the file and reopen it to continue using it with all of the available features in your current Office program. The transformed file will open with the appropriate file extension. For instance, once you save an Excel 2003 file containing macros, it will normally be transformed as an Excel macro-enabled workbook (.xlsm extension).

Converted files are changed with the updated file and file format. The Convert command shouldn’t be available when a file is already saved with an Office 2010/2007 file format. Note: Before proceeding with the convert process, consider if you want to first backup your files.

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