Even if you’re utilizing Microsoft Office 2010, Office 2007, or a newer model together with Microsoft Office 365, it’s likely you might have files created in Office 2003 or earlier. If you open any of these Word, Excel, or PowerPoint files from Microsoft Office, Compatibility Mode is turned on, and you see [Compatibility Mode] within the title bar of the doc window. Compatibility Mode ensures your files can still be fully edited by others who are utilizing previous versions of Microsoft Office though you could no longer want this backwards capability. What are your selections for working with these “older” however necessary files in a newer version of Microsoft Office?

Options for Working with Office 2003 Files

No Changes. If you end up editing a file originally created in an Office 2003 program, you’ll be able to continue to work in Compatibility Mode and save the file as usual without altering the file format. That’s, keep working with it and saving as earlier than; the file will not be automatically modified to a new version. These Office 2003 files can still be opened from Office 2010 or any earlier version.

Save As to Newest Version. It can save you any Office 2003 or earlier file as a Office 2007 or newer version. The Save As option is found under the Backstage View/File tab (Office 2010 and newer) or the Office Button (Office 2007). The downside is that unless you specify a distinct location or delete the older file, each files will stay in the same location but with different file extensions.

Convert to Newest Version. To take advantage of all of the latest options in your current version of Microsoft Office, you can convert a file to the appropriate Office 2010/2007 file format. For instance, the Convert command in Microsoft Word converts and replaces a document with the.doc format, and upgrades the file to the.docx format. The Convert option is advisable over Save As.

Easy methods to Convert a File to a newer Microsoft Office File Format

Converting your file provides you access to the new and enhanced options in Office 2016, 2013, 2010 or 2007 such as tables, expanded worksheets, and PivotTables in Excel, SmartArtwork and Image Types in Word, and new graphics and transition options in PowerPoint.

To Convert a File:

From certainly one of your Microsoft Office programs (Word, Excel, or PowerPoint), open any file created in an earlier model of Microsoft Office.

In Office 2010 and newer: Select the Backstage View (File tab) and choose the Convert button from the Information tab. In Office 2007: Click the Office Button within the upper-left nook and choose Convert from the menu.

Subsequent, you will see a program-specific prompt in regards to the convert action. Navigate by way of your choices.

If the program would not close and reopen automatically, shut the file and reopen it to continue using it with all the available features in your present Office program. The transformed file will open with the appropriate file extension. For example, when you save an Excel 2003 file containing macros, it will normally be transformed as an Excel macro-enabled workbook (.xlsm extension).

Transformed files are replaced with the updated file and file format. The Convert command just isn’t available when a file is already saved with an Office 2010/2007 file format. Note: Before proceeding with the convert process, consider if you want to first backup your files.

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