Even in case you are utilizing Microsoft Office 2010, Office 2007, or a newer model including Microsoft Office 365, it’s likely you’ve gotten files created in Office 2003 or earlier. Once you open any of these Word, Excel, or PowerPoint files from Microsoft Office, Compatibility Mode is turned on, and you see [Compatibility Mode] in the title bar of the doc window. Compatibility Mode ensures your files can still be absolutely edited by others who are utilizing previous versions of Microsoft Office though you might no longer want this backwards capability. What are your decisions for working with these “older” but important files in a newer version of Microsoft Office?

Options for Working with Office 2003 Files

No Changes. If you find yourself editing a file initially created in an Office 2003 program, you can proceed to work in Compatibility Mode and save the file as regular without changing the file format. That’s, keep working with it and saving as before; the file will not be automatically changed to a new version. These Office 2003 files can still be opened from Office 2010 or any earlier version.

Save As to Newest Version. You can save any Office 2003 or earlier file as a Office 2007 or newer version. The Save As option is found under the Backstage View/File tab (Office 2010 and newer) or the Office Button (Office 2007). The downside is that unless you specify a unique location or delete the older file, each files will remain in the identical location however with completely different file extensions.

Convert to Newest Version. To take advantage of the entire latest features in your present version of Microsoft Office, you can convert a file to the appropriate Office 2010/2007 file format. For instance, the Convert command in Microsoft Word converts and replaces a doc with the.doc format, and upgrades the file to the.docx format. The Convert option is really helpful over Save As.

How you can Convert a File to a newer Microsoft Office File Format

Changing your file offers you access to the new and enhanced features in Office 2016, 2013, 2010 or 2007 comparable to tables, expanded worksheets, and PivotTables in Excel, SmartArtwork and Picture Kinds in Word, and new graphics and transition features in PowerPoint.

To Convert a File:

From one among your Microsoft Office programs (Word, Excel, or PowerPoint), open any file created in an earlier version of Microsoft Office.

In Office 2010 and newer: Choose the Backstage View (File tab) and select the Convert button from the Info tab. In Office 2007: Click the Office Button in the higher-left corner and select Convert from the menu.

Subsequent, you will see a program-specific prompt concerning the convert action. Navigate by your choices.

If the program would not shut and reopen automatically, shut the file and reopen it to continue utilizing it with all of the available options in your current Office program. The transformed file will open with the appropriate file extension. For instance, while you save an Excel 2003 file containing macros, it will normally be converted as an Excel macro-enabled workbook (.xlsm extension).

Transformed files are replaced with the updated file and file format. The Convert command is not available when a file is already saved with an Office 2010/2007 file format. Note: Earlier than proceeding with the convert process, consider if you wish to first backup your files.

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